Accounts Receivable Assistant
SUMMARY
Closing date: 12noon. Friday 28th February 2025
Contract: Permanent (Permanent & 12 month fixed-term)
Location: London
Salary: £35,000
Reports to: Head of Finance
https://underbelly.teamdetails.com/opportunity/406
The Accounts Receivable Assistant will play a key role in managing the company’s incoming payments and ensuring that all financial transactions are recorded accurately and in a timely manner. The ideal candidate will have a keen eye for detail, strong organisational skills, and the ability to work both independently and as part of a team. This is a fantastic opportunity for someone looking to develop their career in finance and accounts.
KEY RESPONSIBILITIES
Accounts Receivable Operations
- Invoice Management: Issue and send invoices to customers, ensuring that all details are correct and in accordance with agreed terms and conditions.
- Payment Processing: Monitor and process incoming payments via various methods (bank transfers, credit cards, cheques, etc.).
- Account Reconciliation: Regularly reconcile accounts to ensure all payments are accurately recorded and discrepancies are resolved promptly.
- Credit Control: Assist with chasing overdue payments, following up on outstanding invoices by phone, email, or letter, and maintaining a professional and positive relationship with customers.
- Customer Queries: Address any customer queries related to accounts, invoices, or payments, and resolve issues promptly and professionally.
- Reporting: Assist in the preparation of weekly or monthly receivables reports for management, highlighting any potential cash flow issues.
- System Maintenance: Maintain and update the accounts receivable system with accurate information, ensuring data is kept current.
- Collaboration: Work closely with the Finance team, Sales, and Customer Service departments to resolve any billing issues and ensure timely payment processing.
Other Duties
- Attending regular company meetings.
- Any other duties as reasonably required to support the finance team.
PERSON SPECIFICATION
- Education: Maths A level (with Accountancy knowledge)
- IT Proficiency: Familiarity with accounting software – QuickBooks (preferable but not essential). Must have Google Sheets/Docs experience and Microsoft Office Excel.
- Previous Experience: Ideally, you will have at least 1-2 years’ experience in an accounts receivable or finance assistant role. Previous experience in a similar fast-paced environment would be beneficial.
- Attention to Detail: Strong attention to detail and accuracy when processing invoices, payments, and performing reconciliations.
- Communication Skills: Excellent verbal and written communication skills, with the ability to handle sensitive customer accounts with professionalism and tact.
- Organisational Skills: Strong organisational skills, with the ability to manage multiple tasks and meet deadlines.
- Team Player: Ability to work collaboratively with colleagues across departments, as well as independently when required.
- Numerical Aptitude: Excellent computer and numeracy skills. A solid understanding of basic accounting principles and a good grasp of numbers.
STAFF BENEFITS
- Free entry to shows at Underbelly venues (subject to availability).
- Discount at Underbelly bars and restaurants.
EQUAL OPPORTUNITIES
Underbelly is committed to reducing its environmental impacts in its everyday operations. We are also committed to maintaining the open-access policy of Underbelly. We are an equal opportunity employer and welcome applications from all sectors of the community.
It is the policy of Underbelly to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, sex, sexual orientation, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or is disadvantaged by conditions or requirements that cannot be shown to be justifiable.
We expect employees to support these commitments and to assist in their realisation.
ABOUT UNDERBELLY
Underbelly is a live entertainment company founded in 2000 by Ed Bartlam and Charlie Wood that specialises in producing and programming ground-breaking theatrical productions and the creation of city-centre cultural events and festivals across the UK, USA, Asia & beyond. Underbelly, alongside ATG Productions, is the lead and originating producer of the Olivier Award winning Cabaret at the Kit Kat Club, now in its third year in the West End.
Recent productions also include Macbeth starring Ralph Fiennes and Indira Varma, The McOnie Company’s Nutcracker at the Tuff Nutt Jazz Club at Southbank Centre, La Clique in Manchester & London, Cabaret Royale at the Gaillard Center in Charleston and the inaugural headline show at Underbelly Boulevard, Club Kabarett.
Underbelly Boulevard, our first permanent venue, opened in 2023 in the heart of Soho presenting and producing an outstanding variety of cabaret, comedy, circus, music and theatre.
Current live Events are Christmas in Leicester Square, Skate West End and Underbelly Festival, previously on London’s Southbank, at Earl’s Court and in Cavendish Square.
In 2024, Underbelly will produce The McOnie Company’s The Artist, Tweedy’s Massive Circus beginning a UK-wide tour at the RSC in Stratford-upon-Avon and the 20th anniversary of La Clique in Edinburgh and London.
One of the largest producers at the Edinburgh Festival Fringe, Underbelly is proud to have previously presented Fleabag in 2013, Six in 2018, Rob Madge’s My Son’s a Queer, (But What Can You Do?) in 2022 and Kathy & Stella Solve a Murder in 2023.
HOW TO APPLY
Apply here for the permanent position – https://underbelly.teamdetails.com/opportunity/406
Applications close at 12noon on Friday 28th February. Interviews will be held the following week.
Make sure to read the job specification carefully and respond to the application with this in mind.
